4. People, roles & invitations
You don't have to run a tournament alone. OutScore has two ways to bring people in: accounts with a role (for people who help all event long) and links (for captains and volunteers who need to do one job without signing up).
The roles
| Role | Can … | Cannot … |
|---|---|---|
| Admin | Everything in this guide: settings, roster, users, invitations, games, draft, playoffs, exports. | Archive or duplicate the event unless they are the owner (the account that created it). |
| Scorekeeper | Score games, run the clock, schedule and edit games, view and edit players and teams, run the draft and bracket, invite scorekeepers and captains, edit captains' user records. | Open Tournament Settings or the Setup wizard, add new players or teams, invite or edit Admins. |
| Team Captain | See their own team page, bookmark undrafted players, pick in the draft; with an account, also edit their roster's numbers, positions, skill ratings and photos. | Anything in the ScoreKeeper hub. |
| Player / fan | Browse every public page. | Sign in to anything (they don't need to). |
The person who creates the tournament is its owner. Owners are Admins with three extra powers: Archive, Duplicate & archive, and Upgrade this event.
The Admin hub
From the ScoreKeeper hub press Manage. Admins see two tabs — Tools and Users; scorekeepers see Users only.
- Tournament settings and Look & feel setup open the pages described in Chapter 2.
- Export data and the season tools are covered in Chapter 9.
- The + button in the app bar (visible on the Users tab) creates an invitation.
Inviting admins, scorekeepers and captains
- Manage → Users, then press + (New invitation).
- In Invite New User:
- Email (optional). With an email, OutScore sends the invitation for you (Send Invite). Without one, you get a code to pass on yourself (Create Invite).
- Player — link the new account to a player on the roster. Optional for admins and scorekeepers; required for team captains, because the captain is a player.
- Permission Level — Admin, Score Keeper or Team Captain.
- Press Create Invite / Send Invite.
The invitation appears under Pending invites with its code (or email) and expiry — 24 hours by default.
Beside each pending invite:
- The copy icon copies the sign-up link —
https://www.out-score.com/CreateAccount/<CODE>— so you can paste it into a group chat. - The ⋯ menu offers Share (native share sheet), Send email (if an email was entered) and Delete.
The invitee opens the link (or types the code at Sign Up → I have an invite code), creates an account, and lands in your tournament with the right role. The process from their side is in Chapter 1.
Note
- Codes are single-use and expire; delete and recreate one if it goes stale.
- Scorekeepers can invite scorekeepers and captains, but not admins.
- An invitation with an email can only be redeemed by a Google account with that same email, or by a new email/password account.
Managing users
Everyone who has joined is listed under the pending invites, with a role chip. Select a person to see their Profile and Details, then press Edit to change their Display name, Role or Linked player.
Two safeguards: scorekeepers can't edit admins, and a tournament must always keep at least one active admin — the last one can't be demoted.
Captain links (no account needed)
Draft night moves fast, and not every captain wants to sign up for anything. A captain link lets a captain view their team, bookmark players and make picks from their phone for 14 days, with no account.
- Draft Manager → Setup → 3. Send captain links lists every team and its captain.
- Press Copy captain link beside a team and paste it to that captain. A Link ready chip appears; copying again refreshes the 14-day window (the old link keeps working).
When the captain opens the link they land on their Team Captain page with a banner explaining what they can do.
- Available players — every undrafted player, sortable by skill or name, with bookmarks so the captain can shortlist.
- Go to draft — the pick board (Chapter 5).
- Team roster — their current players. Editing numbers, positions or photos requires signing in (Optional: sign in to edit the roster), which is where a Team Captain invitation comes in.
Tip
Give every captain a captain link for draft night. Only send a Team Captain invitation (an account) to captains who will maintain their roster during the season.
Volunteer scorekeeper links (no account needed)
You can hand a single game to anyone — a parent, a ref, the player sitting out — with a scorekeeper link. It is game-specific, works for 14 days, and requires no account.
- Open the game (Manage Games → tap the game).
- Press Copy scorekeeper link (also available as a copy icon on each card in the games list) and send it to your volunteer.
The volunteer sees the full live scoring page — score buttons, clock, goals, penalties, End game — with a banner explaining the limits. They can't edit the schedule or delete the game.
Live scoring itself is covered in Chapter 6.